Before traveling, each faculty and
staff member must obtain approval to use travel
funds from his/her chair, coordinator or supervisor.
Some travel expenses such as conference fees or
airline tickets (from authorized travel agent)
may be paid for by the University before your
travel takes place. This authorization is only
an estimate of the expenses anticipated to be
spent on the trip. The authorization forms may
be picked up in the Business Office. Go to travel authorization forms below.
After your travel has been completed
a Travel Expense Report must be submitted
to the Business Office. Reimbursement requests
will not be processed without original receipts. You may download a Travel Expense form from the Accounts Payable website on the oxford campus.
Travelers are expected to book the lowest priced,
nonstop coach class airfare available. To take
advantage of fare reductions through advance ticket
sales, the University will prepay airline tickets
for authorized travel.
Flight reservations through authorized
agencies may be processed on Limited Purchase
Orders (LPOs) issued by the requesting department.
At the time that the flight reservation is being
made, the LPO number must be provided to the agency.
The following information must also be provided
on the LPO:
- name(s) of the traveler(s)
- purpose of trip
- exact cost of flight
Inter-Campus and Other Travel Regional
campus faculty or staff are authorized mileage
reimbursement for required inter-campus travel
between the campuses for meetings or other official
activities, providing that travel starts and ends
on the same campus.
The following reimbursement standards have been
set for round trip mileage between campuses, but
not to exceed:
- Oxford to Hamilton campus 32 miles
- Oxford to Middletown campus 50 miles
- Hamilton to Middletown campus 40 miles
An employee will not receive reimbursement
for travel from his/her home to a campus at which
that day’s normal work assignment is scheduled,
or for travel to a campus as an intermediate stop
between his/her home and the campus where the
day’s work is conducted.
Mileage reimbursement rates may vary from year to year. Learn about the current per diem and mileage reimbursement rates at the Oxford campus's Accounts Payable website.
The employee's travel expense report
must indicate all business stops occurring between
the beginning and the end of travel. Mileage incurred
beyond the amount normally accepted must be documented
in the explanation field of the travel expense
Faculty Only: Access a custom-created travel authorization form for Miami Hamilton faculty (.xlsx)
Faculty & Staff: Access a travel reimbursement form at www.units.miamioh.edu/controller/prod/accounts_payable
University Travel Policies and Procedures